Governance Online Meetings can be found in various formats, but the most important to an effective governance meeting is that the participants can communicate with each other in the same way as if they were in person. This includes sharing screens, using voice and video calling and allowing immediate answers and questions. It also means that any individual can be asked to leave the meeting at any time when their presence is disruptive or inappropriate, and they will be notified immediately via email, with an exact record of the action taken.

It is vital that the presiding officer or chair of the meeting is able to keep the process on schedule. The ideal governance meetings should have a strict agendas and time limits for each item. This will ensure that the statutory rules for governance meetings are followed, and if the governance meeting is being reviewed by an external entity, they’ll likely look for evidence of these standards.

Ideally, governance meetings are held weekly but this isn’t always possible for all teams. It is recommended to schedule the initial few meetings in a close proximity (especially when you’re just starting out with Roles) however, you can plan to hold meetings less frequently when your team is accustomed to working in Roles.

It can also be beneficial to hold short check in calls between the governance meetings. This will https://diamondblogging.com/ keep the team connected, and give people an opportunity to resolve their concerns or ask questions. It is also a good chance to strengthen relationships with the senior management team.